Compare
The table below compares Signature 365 with Email Signature
Manager for customers that use Microsoft 365 and Office 365
(Signature 365 is designed for Microsoft 365 and Office 365,
while Email Signature Manager is designed for Exchange Server
but also works with Office 365 with some limitations).
| Product | Signature 365 | Email Signature Manager |
|---|---|---|
| Type | Cloud | Software |
| No servers required | ||
| No software to install or maintain | ||
| No requirement to route emails via cloud service | ||
| Setup and manage solution in web portal | ||
| Client-side signature mode |
New One Outlook Outlook on Windows Outlook on Mac Outlook on Mobile Outlook on Web No emails routed via Signature 365 |
Outlook on Windows Outlook on Mac Outlook on Web |
| Server-side signature mode |
Exchange Online Exchange Server |
Exchange Server |
| Combo mode (Outlook client-side signatures / other clients server-side signatures) |
Automatic |
Using text replacement rules |
| Signatures on all email from all devices | ||
| Signatures visible when composing email |
Outlook on any device |
No Outlook on Mobile support |
| Signatures under replies and forwards | ||
| Signatures visible in sent items |
Emails sent using any email client |
Emails sent using Outlook only |
| Images and logos embedded in email signatures (no need to download images) | ||
| Different signatures for new and reply/forward emails | ||
| Different signatures for internal and external emails | ||
| Supports additional signatures users can manually select | ||
| Entra ID (Azure AD) data in signatures | ||
| Active Direcory (AD) data in signatures | ||
| Database Connector available supporting Access, SQL Server and Oracle | ||
| Conditional statements to remove or replace empty values | ||
| Create custom fields such as pronoun | ||
| Option to allow users to edit specific fields | ||
| Option to allow users to change default signatures | ||
| Include campaign and marketing banners | ||
| Campaign tracking and analytics |
Built-in or using third-party service |
Using third-party service only |
| Include one-click surveys with customer feedback and analytics |
Using third-party service Built-in coming soon |
Using third-party service only |
| Include legal disclaimers | ||
| Generate and include QR codes | ||
| Share vCards with email recipients | ||
| Add email signatures to encrypted messages | ||
| License type | Subscription monthly or yearly | One-off + optional maintenance |
| Technical support | Included | Requires active maintenance |
| Learn more | Learn more | Learn more |